Job: Out of School Time Program Coordinator

ob Type:

209 days per year; roughly follows the LCSD Calendar. July 20, 2026 - June 11, 2027. Follows district break schedule for Fall, Winter, and Spring breaks.

Supervisor:

Out of School Time Director

Salary:

$53,713-$68,338. Salary dependent on experience. Plus an excellent benefits package.

Essential Job Tasks

Program Coordination

• Oversee and coordinate recruitment, registration, and enrollment for out-of-school time (OST) programs for grades K-12:
• Compile K-12 student/parent online registration information for OST programs. 
• Enroll K-5 students in programs to begin during the first week of school.
• Provide opportunities for rolling K-5 enrollment to OST programs throughout the year based on program capacity and student needs.
• Coordinate outreach to parents and teachers/staff to effectively communicate student progress in programming and to recruit new students.
• Support outreach efforts to increase parent engagement and involvement with OST programs and family initiatives.
• Oversee and coordinate student support and discipline for OST programs:
• Coordinate amongst OST operations to implement positive behavior support strategies and facilitate disciplinary processes.
• Oversee the analysis of academic data in partnership with OST Program Coordinator, school principal, and academic deans to modify scheduling and/or design programming to improve academic outcomes.
• Attend school MTSS and Admin meetings as needed to collaborate on academic or behavioral support for OST students.
• Attend training to support the development of student support and discipline efforts as requested.
• Build and maintain the detailed attendance database including activities participated in, end-of-year surveys and other required demographics for grant reporting.
• Manage OST transportation rosters for routes home for afterschool and Friday programs, and routes to programs for Friday programs.
• Manage assessment and collection of program fees.

Program Coordination

• Manage and supervise OST instructional staff and volunteers:
• Recruit and hire part-time instructional OST staff to lead OST activities.
• Train new instructional staff according to OST policies, procedures, and programmatic goals.
• Create staffing schedules, identifying and scheduling substitutes as needed.
• Collect and approve monthly timesheets for instructional staff,  submitting to the OST Director by the 12th of each month.
• Create opportunities for OST staff professional development where appropriate to align OST intervention and enrichment programming and partnership strategies with academic/instructional culture.
• Supervise and evaluate OST instructional staff and volunteers on an annual basis.
• Manage OST program development, planning, and delivery:
• Work collaboratively with OST instructional staff to plan, resource, and deliver quality activities in alignment with program goals.
• Lead planning and delivery of Friday programming, including field trips and special events.
• Coordinate changes in schedule as needed to align with funding sources, partnerships and student needs.
• Develop high quality academic intervention/tutoring systems and enrichment programs for OST that will improve academic outcomes for students and provide a wide range of experiences.
• Oversee the analysis of academic data in partnership with OST Bilingual Student Coordinator, school principal, and academic deans to modify scheduling and/or design programming to improve academic outcomes.
• Partner programs
• Maintain an inventory of supplies and equipment used for the programs at the start and end of each semester.
• Attend training to support program quality as requested.
• Report snack and/or meal data monthly.
• Collaborate with the OST Director and Support staff to manage the OST facility.

Program Supervision

• Provide oversight of programs and staff while programs are in operation during all OST hours, including afterschool and Fridays.
• Serve as the district administrator on duty from 3:15-6:30pm Monday-Thursday and 7:45am-4:00pm on Fridays in the absence of the OST Director.
• Follow LCSD school safety and emergency procedures at all times, and maintain the safety of all students through proper risk management strategies.
• Create daily instructional staff schedules and activity assignments based on student enrollment.
• Collaborate with OST Bilingual Student Coordinator to place students in appropriate OST activities according to grade level, student interest,and support needs.
• Support instructional staff with program implementation and behavior management as needed.
• Organize staff and students during field trips and special events.
• Observe OST activities to assess program quality and coach staff on student behavior management and program quality as needed.
• Organize service of daily snacks and/or meals and record total snacks and/or meals served for reporting requirements.

Program Support

• Actively communicate and coordinate with the OST Director, including regular OST Admin meetings regarding OST strategy, policies, procedures, and sustainability.
• Support strategic OST initiatives, such as parent engagement, summer programming, and community partnerships.
• Support OST Bilingual Student Coordinator through active collaboration for student attendance, behavior support, and discipline.
• Maintain records regarding staffing and program activities as needed for grant reporting requirements.

Qualifications

• BA in education or related field preferred
• Bilingual English/Spanish language skills preferred
• Minimum of 3 years related youth program leadership experience, including: staff supervision, coordination/execution of programming, and managing student behavior through a positive youth development approach
• Experience working with large groups of youth.
• Strong commitment to equity in education and promotion of academic achievement.
• Excellent communication skills.
• Strong organizational skills and attention to detail.
• Proficiency in using computers for communication, record keeping, and database input (Outlook, Google suite, OST attendance database)
• A willingness and eagerness to be coached through feedback.
• Experience supervising, training, and evaluating front line staff.
• Creativity and flexibility.
• Familiarity and care for Lake County students is highly preferred.
• CPR/First Aid required upon employment.